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Information for Staff

Do I need to work from home?
All employees are expected to work from home as much as possible. Please continue to do so in consultation with your manager and make maximum use of virtual tools such as Office 365 environment including teams and remote desktop. Find a hand-out on how to work with Office 365 and other tools below.

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Do I need to work from home?
All employees are expected to work from home as much as possible. Please continue to do so in consultation with your manager and make maximum use of virtual tools such as Office 365 environment including teams and remote desktop. Find a hand-out on how to work with Office 365 and other tools below.

What if I don’t feel well?
Employees with minor complaints are asked and will be asked to continue to work from home as much as possible. If you are too unwell to work, please use the regular procedure to report yourself as sick.

People are sick in my home environment. They are not tested. What should I do?
Please stay home and read the RIVM guidelines and talk to your manager to alert them to the situation.

Will I have to make up for hours I could not work because of the corona virus?
In this case, being unable to work is force majeure and you need not make up for the hours. It is important for us as the academy to ensure that education can continue in as far as that is possible, so from a remote location too. This demands flexibility, now and when the building reopens.

Am I obliged to take my annual leave because of the corona virus?
You need not take annual leave unless you choose to be released from the work activities that you are now being asked to perform. And it is important, in this period too, to maintain the balance between work and recreation. Even though you are unable to travel (the world), take the time for a holiday you have planned to get away from work and to relax.

Would you prefer to take annual leave at a different point than the period you have requested, please discuss the possibilities with your manager first. Possible factors here could include:

-the educational calendar and collective days when the academy is closed will not be deviated from;

-the principle that all employees are expected to take their allotment of annual leave within each year remains unchanged in this current situation;

-you can only transfer a limited number of annual leave days to next year.

I find it very difficult to work from home. 
This is difficult for most of us! Perhaps you are working too many hours or the very opposite: you cannot perform your work from a remote location and still match the contribution you are used to. Many people miss the social contact at work. It can help to discuss this with your manager and colleagues, because believe it or not you are not alone in this. If you would like support from a mentor or a coach, please discuss this with your manager.

In my immediate circle people are ill with the corona virus. This has a huge impact on me, what can I do about this?
The impact of the corona virus and the measures can be dramatic. Certainly now that you cannot rely on friends and family for support – at least not in the way you were used to. Not everyone feels comfortable talking about this, certainly not with colleagues. While in a situation like this it is very important. We want to offer you support during this difficult period. If you feel you need this, take the initiative and discuss this with your manager.

Can I be asked to accept and perform tasks that fall outside the scope of my position?
This is certainly a possibility during this period, and it is important to ensure together that as many students as possible can graduate at the end of the academic year. This requires everyone to put in that extra effort and be more flexible than ever. We can do this together.

What should I do if I cannot do my work at home because I have to look after my children?
We assume that you can continue your work remotely and that you are available and employable for the number of hours you are normally available for each week. If this is not the case, you will have to take annual leave. If you need a few days to organise matters, you can consult your manager about requesting exceptional leave of absence. If you cannot comply with the requested availability for a longer period, you will have to use annual leave hours.

Does the academy permit me to travel abroad?
Employees and students are strongly discouraged from travelling abroad. The academy adheres to the travel advice from the Ministry of Foreign Affairs, see Nederland Wereldwijd. 

Consider that there is a real chance that you will be placed in quarantine for two weeks when you return from your trip/holiday.

I am currently (on partial) sick leave, how can I work towards my normal hours? 
The illness supervision and your re-integration obligations are still running, whether or not the building is open. Building up hours remotely is more difficult for some than others and the meetings that you are used to holding face-to-face, are now done via telephone or video calling. This demands reaching clear agreements with your manager. 

Working from home for longer: equipment and supplies
The Executive Board has decided that the academy will remain closed until 1 June for education on location.
We realise that now working from home has been extended, you might want to collect some things from your workplace or require equipment or materials to organise your workplace at home as ergonomically as possible. If this is the case, please indicate this to your manager as soon as possible.

I am following a coaching/mentoring trajectory or training. Will this still take place?
Yes, this will certainly take place. But now remotely, preferably using Teams or if not otherwise possible, via the telephone. 

Chair massages cannot now take place. How will this be organised once the academy building is reopened?
Depending on the instructions from the government and RIVM, we will have to look at the timing and planning for the reintroduction of chair massages as well as their execution.  As soon as there is more clarity, we will inform the employees who have registered for this. Of course, we will also inform them about agreements for the contribution paid towards the chair massage.

Conditions of employment matters: reimbursement of travel costs
The regular travel cost reimbursement will be halted from 1 May 2020. The academy building is closed and as such the journeys for which you are reimbursed are not being undertaken.

The regular travel cost reimbursement will be temporarily replaced with a declaration scheme. Should it be necessary for you to come to the academy or to undertake another academy-business related journey, request permission in advance from your manager. You can declare your expenses in the usual manner via AFAS Insite and then your manager can approve them.

This will be the approach for the month of May at least. In the course of the month of May the government will issue news regarding the measures. Depending on these announcements we will consider what approach is appropriate for travel costs after the month of May. We will inform you about this at the end of May.

Will your annual interview with your manager take place?
Yes, this will take place this year too. But as is the case with most interviews, these too will (in part) take place via Teams.

Will the academy stay open in the summer?
It is the academy’s intention to stay open over the summer for the graduation candidates. This places great demands on all of us, on our creativity and flexibility. This will mean a new manner of working in the workshops, for the lecturers but also for the support services. What working throughout the summer will mean for the departments and teams and the deployment of activities is currently being considered.

During the agreed two-week collective closure, the academy will close as it does every year.

Will the DAE-Day still take place on 12 May?
Unfortunately, this cannot take place. We are looking into the possibility of organising this at another time.

Is it allowed to do voluntary work?
In addition to your work, you can also contribute to society. If you want to set up or contribute to a social project in your neighbourhood focused on supporting the elderly and vulnerable groups during this difficult period, share it with us!

What process should employees follow when we return to work in the Academy?
Employees who need to come to work at the Academy should report this to their manager, who will pass this information on to Anouk Purmer. This will allow us to keep track of the number of people present in the building. 

If you have any questions, please contact HR via this email address HRM@designacademy.nl